CAMPASPE Shire has adopted its meeting procedures local law after public exhibition saw no submissions received.
Mayor Adrian Weston said the local law set out council meeting procedures, the process for the election of the mayor and regulated the use of the common seal.
“Local law number one, meeting procedures, guides the structure of meetings and has been updated to include a number of improvements consistent with council’s strategic outcomes of strong leadership, advocacy and good governance,” Cr Weston said.
“The local law aims to ensure open and transparent council meetings, details how council business is conducted and accountability in the decision making process.”
Some of the changes include:
■procedures for the electronic delivery of council business papers;
■a clearer process for requesting and recording leave of absences and apologies at meetings;
■clarification that council will only receive deputations/delegations for item/s listed on that meeting’s agenda;
■a flowchart has been added to explain how motions and amendments are dealt with;
■the clause on suspension of standing orders has been amended to ensure the suspension is used only to further discuss the item, not debate it;
■a new section has been added outlining the role, duties and discretions of the chair; and
■a new requirement has been added that a councillor wishing to move a proposed motion must advise the chief executive officer before the meeting to allow the chief executive to distribute the proposed alternate motion to all councillors.
The local law is available on council’s website.